With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!Employee Contract Type: Local - Fixed Term Employee (durée déterminée)Job Description:MAJOR RESPONSIBILITIES% TimeMajor ActivitiesEnd Results Expected25%Review all payments made at project level for arithmetic accuracy, correct coding, availability of budget and ensuring that all the relevant back-up documents are attached for a proper audit trail, alerting the Finance Specialist of any discrepancies or matters that requires additional follow up, Allocating all shared costs accurately using the proper and correct basis.VI imported on time by the 1st of each month.Shared costs are charged to projects accurately using correct basis (office space, number of users) by the last day of each month15%Ensure that all procurement processes and procedures are followed up on all documents, Timely reviews in PROVISION and CONCUR timely receipt of goods in provision and Perform financial reviews of all payments requests and journals. Track pending procurements and ensure timely delivery of goodsSubmit procurement plan in the correct format by set deadlineProvision and CONCUR transactions are approved within 24 HoursPayments are processed within 24 hours of receiving payment documents10%In coordination with supply chain, ensure that invoices are submitted to Shared services on a timely basis and a weekly reconciliation of paid invoices and unpaid invoices are submitted to Zonal Finance Specialist.Suppliers paid on time within 15 days from invoice dateWeekly invoice reconciliation report submitted to Zonal Finance Coordinator every Friday each week.5%Coordinate and consolidate Cluster balance sheet aging report and analysis consolidated to be submitted to FM by the 15th of each month, month to Zonal Finance Specialist/Zonal Finance ManagerBalance sheet aging report submitted on monthly basis with current balances within 30 days fully explained5%Prepare and ensure that an accurate and timely Cluster Projects Financial reports (Core reports, Variances explanations), T6 report are produced and submitted to Zonal Finance Specialist by the 18th of each month and FFR review at project level is done and minute by the 18th of each monthFinancial report package submitted by the 25th of each month( core report with variance explanations, cover memo, FFR review minutes signed and T6 report)10%Prepare and Review project budgets and Expenses BvA including power BI analysis reports, Perform reviews of projects vs actual each month for each project and guide project Coordinator on needed and timely corrective actions.Coordinate the budget preparation (Grants, PNSF ) including input in Horizon in collaboration with Quality AssuranceAccurate costing and coding of annual budgets uploaded into Horizon by 30 JuneUpload of budgets that match Horizon figures into Sun System by 30th OctoberT6 BvA report submitted by the 18t of each monthParticipates actively in Grants concept/proposal budgets preparation5%Coordinate with Finance Specialist and prepare Quarterly audit recommendation tracking tool and ensure audit findings for all entities are implemented within set deadlines of receiving final auditAudit recommendation status by the 15th of each month5%Monitor the Cash flow of the projects: ensuring that Projects submit accurate funding Requests based on real need by the 3rd of each month based on actual expenses to be paid in that particular month and not based on budget.Accurate monthly funding request is submitted by the 3rd of current month based on real needs.Accurate monthly funding forecast is submitted by the 12th of prior month5%Coordinating with Specialist and ensure LDR is submitted on monthly basis by the 5th of each month. Ensure monthly and quarterly LDR reconciliations are done to ensure what is on the ledger matches what is on the LDR.Salary charges matches LDR allocations and timely adjustment are made to ensure actual ledger and LDR matches3%Actively participate in the project audits and leading the implementation of audit recommendations within the agreed timeframe;Timely information submitted to supervisor to facilitate smooth audits.2%Track project assets, perform quarterly asset count reports and submit to Finance Specialist by the 5th at the end of each quarter and Annual asset count report by the 30th September of each year. Updating asset listing wit new assets procured every month and communicate any asset list additions whenever they happen. Proper assignment of assets to the right users with proper authorization.Quarterly asset count reports submittedAssets are tracked, recorded, accounted for , and assigned to the right person with proper authorization2%Attend daily chapelKNOWLEDGE, SKILLS AND ABILITIES-Bachelor’s Degree in Accounting or Finance-Knowledge of Excel and spreadsheets-Knowledge of an accounting software-Minimum of 3 years’ experience in similar positionApplicant Types Accepted:
