Accounts Intern - DR Congo

• Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis

• Review and update cash flow statement with actuals on a monthly basis

• Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali.

• Scrutinize incoming invoices and demand notes for legitimacy

• Process payments to HarvestPlus Staff and Partners and ensuring proper support

• documentation is attached in accordance with the acceptable accounting practices

• Ensure accounting documents are Properly numbered and stamped before filling

• Ensure proper filling of financial and accounting records at the station for easy retrieval

• Ensure proper entry of financial transactions into web journals on a daily basis

• Print copies of web journal batches as soon as they are send for approval

• Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office

• Conduct a monthly review of balances with a view to regularize them

• Review invoices payables and make timely payments as appropriate

• Raise invoices and/or follow up in respect of receivables

• Review travel claims/advance and ensure timely submission and processing of advances and legalizations

• Follow up on payment of per diems and reimbursements during workshops.

• Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners

• Ensure existence of an effective internal control system on key office operations and

• Capture by continuous inventory areas where the station gets exposed to risk

• Review project Budgetary information for planning and forecasting, print budget execution report and prepare monthly updates to the site coordinator.

• Follow up and monitor payments to partners and financial reporting from them, assisting as necessary in preparing their returns and reviewing their expenditure supporting documentation

• Attending project team meetings and providing back up on project financial issues

• Bachelors’ degree in a relevant subject with proven finance and accounting skills

• At least one (1) year of relevant work experience

• Prior experience with donor funded projects

• Good oral and written English and excellent French communication skills

• High level of computer skills

Bioversity International